PERSONAL ASSISTANT / ADMIN & OPERATIONS COORDINATOR

Diep River, Cape Town, South Africa
1 days ago

Description

We are looking for a highly organised, proactive and detail-driven Personal Assistant to support senior management and play a key role across HR, finance administration and operations.
This is a fast-paced role requiring excellent multitasking skills, strong prioritisation and the ability to work independently while maintaining absolute confidentiality.

Critical Skills

Requirements
  • Exceptional organisational and time-management skills
  • Strong attention to detail and accuracy
  • Ability to multitask while meeting deadlines
  • High level of professionalism, reliability and confidentiality
  • Excellent written and verbal communication skills
  • Proficiency in MS Office and accounting/admin systems (Sage an advantage)
  • Valid driver’s licence (advantageous)
  • Non-smoker / Non-vaper
  • Sober habits

Key Responsibilities

Key Responsibilities
HR & Finance Administration
  • Manage petty cash for multiple branches and capture transactions accurately
  • Capture supplier invoices and credit notes in Sage Accounting
  • Reconcile supplier statements and liaise with suppliers and accountants
  • Maintain staff attendance, overtime and leave records
  • Assist with staff onboarding documentation, credit applications and accreditations
  • Coordinate staff training, medicals, certifications and compliance records
  • Maintain calendars, schedule meetings and interviews for management
  • Manage office supplies, groceries, cleaning materials and service providers
  • Assist with staff events and company functions
Operations & Logistics
  • Book national travel (flights, accommodation and car hire) for teams
  • Maintain PPE, vehicle, training and equipment registers
  • Coordinate vehicle servicing, repairs and insurance claims
  • Capture monthly hours and kilometres on client compliance platforms
  • Liaise with external service providers (printers, vehicle tracking, safety platforms)
  • Support staff with system access and compliance platforms
  • Ensure offices are tidy, compliant and professionally maintained
Executive & Personal Support
  • Provide trusted PA support to senior management and Directors
  • Handle ad hoc administrative and personal requests with discretion
Personal Attributes
  • Energetic, proactive and solutions-driven
  • Able to work well under pressure
  • Consistent attendance and strong work ethic
  • Health-conscious, professional office habits
  • Takes ownership and pride in their work

Additional Notes

What We Offer
  • A stable, long-term role in a supportive but high-performance environment
  • Exposure to senior management and operational decision-making
  • An opportunity to grow with the business

Apply Now

Apply Now